Let’s continue reviewing the most common types of flexible working arrangements. In this post we will take a closer look at compressed work week (compressed schedule). This flexible working arrangement can provide a simple solution for balancing high workload periods in your company.
 
managing high workload periods with compressed schedule
 

What is a compressed work week?

 
Compressed work week lets employee work full-time hours over fewer days. The most common type of a compressed schedule is a four-day work week in which employees work full-time hours in four 10-hour days. It allows employees to work longer hours on some days and accrue enough time for an additional day off.
 

PROS of COMPRESSED SCHEDULE CONS of COMPRESSED SCHEDULE
additional day off affords employees with a better work/life balance some positions may not be suitable for longer hours because of increased risks of injuries or errors
employee keeps full pay and benefits less supervision at some time periods
reduced commuting time and costs could cause under staffing at some time periods
fewer interruptions and higher productivity in non regular office hours may create difficulties with scheduling meetings
increase in total staff hours during high peak workloads by overlapping schedules employees could be working unauthorized overtime
extended hours of workplace operation longer schedule could cause lower productivity at the end of the day
managing excessive accrued time

 
When creating your flexibility policy, you should definitely take compressed work week in consideration.

Compressed schedule is highly beneficial for both parties. It provides employees with larger blocks of time-off and extends the operational hours of the company at the same time.

You can track employee productivity at the start of the arrangement, to make sure it is not decreasing. As many other employers you could even find it increasing.
 
 
Following some other measures, you shouldn’t run into any difficulties:
 

  • set the core office hours, during which employees are required at the office, to avoid under staffing and scheduling issues,
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  • provide your employees with enough breaks to keep them focused and motivated,
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  • track work hours of your employees to monitor the total hours worked and the overtime.

 

How to set a compressed work week in All Hours?

 
1. Set ‘Plan’ rule to 10 hours from Monday to Thursday and to 0 hours on Friday to define the Monday to Thursday compressed work week.
 
plan rule settings in All Hours for compressed work week
 
2. Set ‘Required time’ rule for the time, when the employee is required to be present at the office. In this case this is 10 hours from Monday to Thursday, starting at 8:00 AM. 
 
required time rule settings in All Hours for compressed schedule
 
3. Set ‘Work time’ rule for the time in which worked hours will be taken into account as paid time. In this case this is from 8:00 AM to 6:00 PM from Monday to Thursday.
 
work time rule settings in All Hours for compressed work week
 
Besides the ‘Lunch Break’ rule, you can additionally set rules for short breaks, to make sure your employees are keeping themselves fresh and focused and keep track of the entire workflow.
 
short break rule settings in All Hours for compressed schedule

 
You are also welcome to read our blog on the topic of flexitime. There’s more coming!