You can (and should) get creative when building a work flexibility policy in your company, just make sure to consider all aspects and implications in advance. The most popular flexible working arrangement with both, the employers and the employees, is flexitime. It lets employees choose when to start and end work within agreed limits set by management.

flexitime allows late working hours

But, let’s start at the beginning. You can increase work flexibility for your employees by making changes to various parameters:

  • working hours (eg. flexitime),
  • working patterns (eg. job sharing) or
  • working locations (eg. remote work).

Offer any combination of these changes to your employees, preferably the combination which will boost both employees satisfaction and company productivity at once.

Now let’s first investigate the most popular option, flexitime.

What is flexitime?

Daily flexible schedule enables employees to come to work early and go home early or stay late and arrive late or take extra time at lunch. These arrangements have no impact on their responsibilities, achieving goals or the total hours worked.

In the most flexible settings, employees come and go as they please when they please. However, for operational purposes, most workplaces set organisational core hours – designated periods of time when employees are required to be at work.

PROS of FLEXITIME CONS of FLEXITIME
Employee keeps full pay and benefits May not free enough extra time for the employee
Lowcost and highly efficient employee benefit Less supervision at some time periods
Easier and faster employee’s commuting Could cause under staffing at some time periods
Extended office hours May create difficulties with scheduling meetings
Reduced absenteeism and tardiness Could make it more difficult to keep track of working hours
Better fit of working hours with school hours, college hours or care arrangements

 

Following these practices should keep most of the potential flexitime problems at bay:

  • You should set the core office hours (for each employee or the entire office) to maintain office coverage and avoid difficulties with scheduling meetings,
  • establish effective channels of communication and task management,
  • and decide how work hours will be tracked.

Employers in most countries are required by law to track how much time did their employees work in a given period. Online clocking systems (mobile and web time clocks) are an important tool for monitoring work hours, especially for employees on flexible arrangements.

How to set flexitime in All Hours?

Flexitime can take different forms, most commonly the following:

    • Staggered hours within a fixed schedule
    • Core hours within a variable schedule
    • Variable day
    • Total flexibility

Staggered hours within a fixed schedule

Arrival and departure times differ from the ordinary working hours in the workplace, but the same schedule is kept every day (e.g. 10 to 6, instead of 9 to 5).

How to set staggered hours in All Hours?

1. Set ‘Plan’ rule to 8 hours from Monday to Friday to define the total hours to be worked in a week.

plan rule settings in All Hours for flexitime staggered hours

2. Set ‘Required time’ rule for the time, when the employee is required to be present at the office. In this case this is from 10 AM to 6 PM from Monday to Friday.  

required time rule settings in All Hours for flextime staggered hours

3. Set ‘Work time’ rule for the time in which worked hours will be taken into account as paid time. In this case this is from 10 AM to 6 AM from Monday to Friday.

work time rule settings in All Hours for flextime staggered hours

Core hours within a variable schedule

Arrival and departure times can differ from day to day, also the number of hours worked in a day, but it is expected that the employee will work a set number of hours each week and be present in the company during organisational core hours.

How to set core hours in All Hours?

1. Set ‘Plan’ rule to 8 hours from Monday to Friday to define the total hours to be worked in a week.

plan rule settings in All Hours for flexitime core hours

2. Set ‘Required time’ rule for the time, when the employee is required to be present at the office. In this case the organisational core hours are from 10 AM to 1 PM from Monday to Friday.

required time rule settings in All Hours for flextime core hours

3. Set ‘Work time’ rule for all days at 24 hours duration, so your employees can work their flexible hours at any given time and have hours taken into account as paid time.

work time rule settings in All Hours for flextime core hours

Variable day

Employees can work whenever, as long as they achieve the expected number of hours within the week.

How to set variable day in All Hours?

1. Set ‘Plan’ rule to 8 hours from Monday to Friday to define the total hours to be worked in a week.

plan rule settings in All Hours for flexitime variable day

2. Disable the ‘Required time’ rule for all days. This means the employee is not required to be present at the office at any time.

required time rule settings in All Hours for flextime variable day

3. Set ‘Work time’ rule for all days at 24 hours duration, so your employees can work their flexible hours at any given time and have hours taken into account as paid time.

work time rule settings in All Hours for flextime variable day

Total flexibility

Employees can work whenever they want and as much hours as they want, as long as their assignments are being finished and goals are being achieved.

How to set total flexibility in All Hours?

1. Disable the ‘Plan’ rule to let your employee work as much hours as they need to finish their assignments.

plan rule settings in All Hours for flexitime total flexibility

2. Disable the ‘Required time’ rule for all days. This means the employee is not required to be present at the office at any time.

required time rule settings in All Hours for flextime total flexibility

3. Set ‘Work time’ rule for all days at 24 hours duration, so your employees can work their flexible hours at any given time and have hours taken into account as paid time.

work time rule settings in All Hours for flextime total flexibility

 

Information about compressed schedule, job sharing, remote work and part-time work will follow in the coming blogs, so you can easier decide which form suits your company best!

Track your flexible work hours with All Hours. Try it out for free, all features included:

 

Not sure whether flexible working is right for your company? Check out these articles also:

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Flexible work schedules. So, where’s the catch? - I imagine what first crosses a CEOs mind as they consider flexible ... Read More