Business and working environments have changed drastically in the last decades and are still changing ever so rapidly. So are the clocking systems which are being used to track employee working time.
There were times when employee attendance was in a way simpler than it is today. Every employee used to arrive to work through the same company entrance, so you could track their working hours easily. Some of you probably still remember these types of devices, mountained to the wall at the company entrance.
These clocking systems were used to clock-in when you arrived to work and to clock-out as you left. The bottom two are actually a historical legacy of our company!
From those days time clock terminals have of course modernized (and beautified). Yet they kept their basic functionality and their place by the company door.
What has changed?
Now let’s take a closer look at modern businesses. Say your company is based in the UK. Some of your employees work on-site and some of them work from home or from coworking spaces. Oh, and your company also employes a graphic designer who is based in France, a web developer from Poland, a digital marketing specialist from Belgium, … well, you get the picture.
Technology and digitalization have made it possible not to worry about the physical location of your employees anymore. They can work together seamlessly from almost all parts of the world, using digital tools and devices. But, em, to which door do you mount the terminal now?
Most likely to none? But how do you track the employee attendance in that case? The government of course still requires you to demonstrate that your employees do not work unauthorized overtime and that work attendance policy is being complied with.
Is Excel still your best friend?
Maybe you have simply kept records of employee attendence in manual Excel sheets all this time, not implementing any clocking system at all.
But why put in all these hours of manual work just to calculate hours when there is a simple, inexpensive software available on the market which does it for you? You just download all the company timesheets, filled-out automatically.
This can save you hours of administration. Not even counting all the effort to actually collect all those timesheets from your employees regularly and on time. Also, good luck organizing them neatly and finding anything fast when you need it.
Which are the best clocking systems to track employee attendance nowadays?
In the context of developing business environments, clocking systems obviously had to evolve to be able to satisfy these new business needs.
How to track working hours of employees working at various locations, at various times? Get them a portable time clock? Seems like an expensive joke, but that is exactly what you need to do! And while at it, why not use a portable device that everyone owns already? A smartphone. Or a computer for that matter.
Mobile Time Clock
With the All Hours mobile time clock app your employees can clock-in and out from any approved location, even when they are offline. You get an online overview of their working hours and information on their current presence in a simple online timesheet.
You can assign personalized working time settings to specific employees or specific teams, based on their location, time zone, working schedule or language.
Your employees use a simple mobile app to log their working hours. Each clocking is marked with an exact geolocation, so you are able to approve or decline the clockings.
Leave management is also included in the mobile time clock app. Your employees send you vacation or sick leave requests directly through the app. You get notified about new requests so you can review them.
By using an online time attendance your company timesheets will always be up-to-date, ready for the unexpected visit from the goverment officals and paper-free.
Web Time Clock
And what if I told you that the mobile app is connected to the web time clock, a portal where your employees can not only clock-in and out, but also review their working hours, sick leave and vacation requests? You can even choose whether you want them to log their hours using a mobile time clock, the web based clock or both.
In case your employees work mostly behind a computer the easiest way for them to register their working hours is definitely a web time clock.
The web portal will inform them on how many hours they have left to work in a given day. Therefore they can plan their working time and breaks better.
As an administrator you can always check in the app who of your remote employees is currently present and working, without having to check with them directly and possibly disrupting their leisure time.
I’d say that’s a big ‘evolutionary’ upgrade for clocking systems, wouldn’t you? And a huge timesaver for everyone involved!